A Job Application Letter also known as Covering Letter, is a letter sent along with a Resume to emphasize or highlight the major points mentioned in the resume.
One of the general mistake by the Applicants is underestimating the importance of Job Application Letters. They work hard on preparing the Resumes and while applying to the companies they either send the Resumes without any cover letter or send just a one liner covering letters.
A Resume by itself is incomplete, unless it is accompanied by a Cover Letter. This is prepared after you have prepared the the Resume. This provides employer the detailed information on why you are qualified for the job you are applying for -Hence forth the letter must be well written and presented as it creates a first impression and can get you an interview.
Cover letters must be written just like Sales letter, using all techniques of persuasion-just like selling a product to prospective customer ; one has to sell himself to the prospective employer. Even one can personalize his qualifications for the specific job in this letter.
STANDARD COMPONENTS OF JOB APPLICATION LETTER
STANDARD COMPONENTS |
Address & Salutation |
Opening |
Body |
Closing |
- Address & Salutation:
- The letter must be addressed to a specific individual and not to the Organization. The Individual must be addressed by his/her name
- For eg. Dear Mr. Ravi Bajaj
- but if the the name of individual is unknown than the person be addressed by the designation.
- For eg. Dear HR Manager
- The letter must be addressed to a specific individual and not to the Organization. The Individual must be addressed by his/her name
- Opening:
- The Opening statement or the paragraph must be straightforward and brief,which mentions the purpose of the letter.
- Body:
- Emphasize or Highlight the strongest qualifications in one or few paragraphs explaining how this will benefit the employer.The words used must be different from that used in the Resume
- Closing:
- In closing one must ask for the opportunity of a personal interview, its important to show the flexibility in time and location.
TYPES OF JOB APPLICATION LETTERS:
- Solicited Application Letter
- Unsolicited Application Letter
SOLICITED Job Application Letter
It is the letter written to a prospective Employer, in response to n advertised job. This letter is easier to write and is direct and straight forward.The letter must present the main idea first , followed by reasons, an explanation and then a friendly close .
A Solicited letter written in the following pattern:
- Subject line -stating the purpose of the letter.
- For eg. “Application for the position of Human Resource Executive”
- In the Beginning mention the that you are applying for the specific position that is available and stat how you got to know this opening
- For eg. through an advertisement, or through friend or through placement agencies or through head hunters.
- State the reason for applying for this particular position
- For eg. why your qualification and experience makes you suitable for the job
- Close the letter cordially and ask for a personal interview at the convenience of the employer.
A Solicited cover letter, must be accompanied by a solicited Resume where the career objective is tailored to the advertised position and the relevant experience if any is highlighted and follows the career objective.
UNSOLICITED Job Application Letter
This letter is written to the prospective employer who have not advertised for an immediate position.
What is this letter ; How and when can one send this letter; Advantages of this letter and how to write this letter-
You can find the details in another post :-
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